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Reminder – registered charities to complete and lodge the 2016 AIS by 31 January 2017

Reminder – registered charities to complete and lodge the 2016 AIS by 31 January 2017

If your charity uses the standard reporting period of 1 July to 30 June, you will need to submit your 2016 Annual Information Statement with the Australian Charities and Not-for-profits Commission (ACNC)  by 31 January 2017.

The ACNC provides a range of free resources to make the submission process easier for all registered charities, including a checklist, a draft worksheet and a question-by-question guide.

We remind you that submitting an Annual Information Statement (AIS) is an obligation for every registered charity. The AIS updates a charity’s listing on the Charity Register, and encourages transparency in the Not-for-profit (NFP) sector. It also provides information for the Australian Charities Report each year.

Failing to submit your charity’s Annual Information Statement may result in consequences which range from receiving a red mark on your Charity Register listing to receiving financial penalties or having your charity status revoked (and losing access to Commonwealth tax concessions). Avoid consequences by submitting your charity’s AIS prior to the due date.

Before you start

  • Confirm which period you are reporting on, and if your reporting period is not the standard 1 July to 30 June financial year, fill out the ACNC’s Form 4A Request a substituted accounting period to request to use a different reporting period.
  • Confirm your charity’s size – small, medium or large

The ACNC has three different charity size categories based on revenue for the reporting period. Your Annual Information Statement questions and other obligations vary depending on your charity’s size.

  1. Small charities: annual revenue is less than $250 000
  2. Medium charities: annual revenue is $250 000 or more but less than $1 million
  3. Large charities: annual revenue is $1 million or more.
  • Make sure you are the right person to sign and submit the Annual Information Statement
  • Apply to report as a group, if your charity is part of a group of registered charities and you would like to report together (i.e. prepare consolidated financial statements)
  • Report using bulk lodgement if you wish to lodge Annual Information Statements for more than 10 charities on a single form
  • Ask the ACNC for charity information to be withheld (in limited circumstances) – see the ACNC website for additional information with regard to withholding of information

Information to have on hand

  • Your Charity Portal username and password If needed, reset your password through the Charity Portal at charity.acnc.gov.au
  • ACNC 2016 Annual Information Statement Guide: this will help you answer every question in the Annual Information Statement. You can access the guide via the ACNC’s website or contact the office for a copy
  • Annual report and project reports: these will help you answer questions about your charities activities, beneficiaries, employees and volunteers. There are opportunities to cut and paste from these documents into the Annual Information Statement. Alternatively, if these documents are online, you can link to them.
  • Pay As You Go (PAYG) payment summaries: This will help you when you are answering the question about employees.
  • Funder/donor/grant acquittal reports: This will help you answer questions about your charities activities and beneficiaries.
  • Financial documents – Balance sheet or statement of financial position, and statement of profit or loss and other comprehensive income for the reporting period.

Medium and large charities with no transitional reporting arrangements must submit financial statements for the reporting period, including:

  • statement of profit or loss and other comprehensive income
  • statement of financial position
  • statement of changes in equity
  • statement of cash flows
  • notes to the financial statements
  • responsible persons’ declaration about the statements and notes (responsible entities’ declaration) – signed and dated.
  • reviewer’s report/auditor’s report – signed and dated.

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